Finance · Finance & Reporting
Accounts payable SOPs
A written procedure manual covering how supplier invoices are received, approved, and paid, and who is allowed to do each step.
What it usually contains
- invoice receipt, coding, and three-way match steps
- approval limits and authorized signers by amount
- vendor setup and bank detail change verification
- payment run schedules and methods (ACH, wire, check)
- month-end accruals, reconciliation, and dispute handling
What the assistant uses it for
Answer questions about who approves an invoice at a given amount, how long payment takes, what documents a vendor must supply before setup, and which controls separate invoice entry from payment release.
How it is versioned
A document of this type has exactly one current version at a time. Upload a revision and it becomes the version that counts — the one before it is kept and dated, but is no longer what your assistant answers from. Nothing is ever deleted, so you can always show what this document said on a given date.
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